Terms of Use: Reservation of Study Desks and Rooms

The German version of this document is the only legally binding version. This English translation is provided for convenience only.

General Provisions and Eligible Users

• The provision of reservable study desks and rooms is a voluntary service offered by the University Library. Use is free of charge. There is no entitlement to the provision of a study desk or room.
• Study desks and rooms may be reserved only by a limited group of users and only within the time periods and for the duration specified by the University Library. The applicable terms and conditions are detailed on the University Library website under “Study Space & Rooms.”
• Study desks and rooms may only be used during the University Library's opening hours.
• Reservations are personal and non-transferable. Transferring a reservation to another person or making a reservation on behalf of a third party is not permitted.

Reservation and Check-In

• Reservations must be made via the booking tool provided by the company “anny”.
• Bookings must be confirmed at on-site check-in stations when the reservation is taken up.
• Reservations will automatically expire if check-in is not completed within the defined time window.
• The University Library reserves the right to amend or cancel reservations unilaterally for good cause (e.g., urgent construction work) or in the event of violations of these regulations. Reserving parties will be duly informed accordingly.

Use and Break Regulations

• When temporarily leaving a study desk or room, a break time disc must be used. This does not apply to study carrels or the presentation lab. For study carrels, the use of a break time disc is nevertheless recommended for shorter absences.
• Ongoing reservations expire if the reserving person is absent for more than 60 minutes or does not use a break time disc. This does not apply to study carrels or the presentation lab.
• If no break time disc is displayed, or if the maximum break period of 60 minutes is exceeded, other users may take over the study space. Any belongings left behind may be moved aside by others.
• Study carrels may be used by others during the reserving person’s absence.
• Furniture and equipment may not be removed from the rooms.
• The House Rules of the University Library apply to all study spaces and rooms.

Duty of Care and Liability

• The University Library recommends that valuables not be left unattended on study desks or in rooms during breaks. The University Library accepts no liability for the loss, theft, or damage of personal belongings.
• Any damage to study desks or rooms must be reported to the University Library immediately. The damage report form available at the circulation desk must be used for this purpose.
• The reserving person is liable for any damage they cause and must provide compensation. The type and extent of compensation will be determined by the University Library at its reasonable discretion. In addition, an administrative fee will be charged.
• The University Library is liable only for consequences arising from the use of study desks and rooms that were caused intentionally or through gross negligence by the University Library. In cases of gross negligence, the University Library’s liability is limited to foreseeable damages typical of such use and excludes indirect and consequential damages. The above limitations of liability do not apply in cases involving injury to life, body, or health.